How to Organize a NCCP CCI-L2T (Dryland) Workshop in Your Community
The L2T (Dryland) Workshop is the third step in the NCCP training progression.
Club Coaching Coordinator: Determine who in your club will be responsible for organizing the local requirements for this NCCP Workshop. Most clubs will have a Coaching Development Chairperson who is responsible for this task. If not, your club should appoint a Club Coaching Coordinator. Provide them with this information sheet. You will find a detailed “Club Coaching Coordinator” task check-off list below.
Scheduling: The first step in coordinating a workshop is to contact the CCBC's Program Coordinator at: (250) 545-9600, or email@example.com, and arrange a date.
- L2T (Dryland) Workshops are usually held in the spring, summer or fall, before or after the snow season.
- CCBC will then appoint the workshop Learning Facilitator (LF).
- Eighteen and one-half (18.5) hours. The first two or three hours are held in the evening Friday night, Saturday is all day, and Sunday is until about 2pm. If necessary the workshop can be arranged around your weekend SDP (Bunnyrabbit, Jackrabbit, Track Attack) sessions, but this needs to be confirmed in advance with the LF.
- Next the CCBC Office will notify you of the LF’s name, email address and telephone number for you to start communications on their specific requirements.
Number of Participants: A minimum of 6 participants are required. Ideally, for a good learning situation, the class size should be 8 or 9 (maximum 14). It is better to arrange two separate workshops, one with 7 participants and another with 8, than one workshop with 15 participants.
Workshop Fee: The fee is $100.00 per person for CCBC members and $200.00 per person for non-members. The club must therefore guarantee a minimum payment of $600.00 for the workshop. If less than 8 participants show up, the cost of holding the workshop is still $600.00. If you have 5 or less particpants registered the workshop will be rescheduled or cancelled.
Costs covered by CCBC: CCBC covers the expenses of the LF, including; honorarium, meals, travel and accommodations (when a billet is unavailable). CCBC also covers the workshop material (L2T Dryland manuals and handouts). The cost to CCBC to deliver a L2T (Dryland) Workshop is considerably more per participant than the registration fee(s) noted above. Your club may be asked to arrange a billet for the LF in order to keep the workshop costs down.
Costs covered by the host club: The host club is responsible for the cost of the meeting room, equipment rental (DVD, TV, flip chart, etc.) and refreshments for the coffee breaks. Your LF may require a digital projectors for their presentation. If you are having difficulty renting it either because of availability or cost, you should contact the CCBC Office.
Club Coaching Coordinator Task “Check-off” list – L2T (Dryland) Workshop
Check task off your list when “complete”
Recruit local participants. Promotional options include; club newsletter, club web site, computer generated poster (posted in your town mall, club day lodge, sporting goods store, recreation centre, schools), local community newspaper, local radio etc.
Answer inquiries and take registrations. Please refer to the current edition of Ski Cross Country magazine and/or Coaching Development Workshops on this website for details regarding the objectives and content of the L2T (Dryland) Workshop. Please ensure that all attendees have completed the ICC & CC workshops.
Liaise with the LF regarding local requirements (equipment), location for the roller skiing and ski walking/ski striding sessions, accommodations/billet, and meeting them at the airport if they are traveling by air. The outdoor session should not be more than a 10 inute drive from the classroom.
Arrange a meeting room suitable for the needs of the workshop and the number of participants. The classroom must meet proper classroom standards, ie. sufficient room for the group, good lighting, power available, and the sessions must be free from outside interference. If you use the club day lodge, make sure that it is not in use by others when the classroom sessions are being held. You will also need a suitable place for the group to spread out for the strength, flexibility and other practical sessions.
Arrange the use of audio visual equipment: As per the LF’s requirements, arrange the use of DVD, TV, digital projector, screen, flip chart, etc. Participants will receive the most benefit from the video sessions if the LF has the use of a “frame by frame slow motion advance” video camera. Cameras with slow motion that cannot advance frame by frame are much less useful. If your club does not have this camera, notify the CCBC Office and they will try and arrange one for you. Note that it may also be a problem acquiring a digital projector for a reasonable fee. If so, contact the CCBC Office to see if there are other options available to you.
Scout out appropriate areas for the roller skiing, ski walking and ski striding sessions. Find out ahead of time what the LF is looking for and search out some options. The LF may want to see what is available either before the workshop begins or at some time over the weekend before these sessions take place. Don't take short cuts with this aspect of the workshop! The more carefully you prepare the more the participant will benefit.
Contact CCBC's Program Coordinator and let them know how many participants you have registered for the workshop on Friday (before 2:00), one week before the date of your scheduled workshop. At this time identify which Greyhound station the “Learning Facilitator Kit’ will be sent to and the name and phone number of the person who will be picking it up.
Email workshop participants to let them know the weekend itinerary; classroom location, workshop time schedule, etc. At this time you can let them know what they should bring to this workshop. They will require roller ski equipment (skating equipment preferred), helmet, reflector vest, poles (for both skating on roller skis and ski walking/striding), and appropriate clothing for these activities. Also notify participants that they will be responsible for purchasing their own trail pass (if applicable).
Pick up the CCBC “Learning Facilitator kit” (workshop material) from Greyhound. Occasionally, the LF will prefer to have the kit sent directly to themselves, in which case this task will not be necessary.
Meet the LF at the workshop location (or arrange for a club workshop participant to take your place) Friday night and have everything set up and ready to go (workshop material ready to go, refreshments for the coffee breaks, equipment set-up, etc.). Assist the LF to get started by taking registration information & fee(s), distributing handouts, etc.
Collect registration fee(s) or arrange for payment of the workshop by your club. Method of payment following the completion of the course:
- the host club will be invoiced by CCBC - therefore please ensure that any individual payments at the workshop are made payable to the club
Send the CCBC facilitator "kit" back to the CCBC Office on the Sunday night immediately following the course. Via Greyhound; ‘station to door’ PREPAID on the CCBC account; Attention: Nancy Beaumont (250) 545-9600 (prefilled waybill included in the "kit").